Facility Usage Request Form - Lebanon Baptist Church

Facility Usage Policies

USER’S RESPONSIBILITIES

1. User shall be responsible for all buildings, grounds, and equipment incident to the use of the church’s facilities caused by any of User’s participants, vendors, or attendees.

2. User shall make no temporary or permanent modifications to any church property unless approved by the Operations Manager.

3. User, participants, vendors, or attendees shall not attach any decorations or other items to walls or other fixtures.

4. User agrees to use the church facilities in accordance with all the church policies, rules, and practices and in compliance with all county, state, and federal laws, including fire codes.

5. User is responsible for providing all necessary and appropriate safety instructions to all participants, vendors, or attendees at User’s event.

6. Responsible adult supervision must always be with the group when facilities are in use.

7. An adult must supervise all minor children.

8. The church property and facilities must be left in a thoroughly clean condition. Performance of cleaning by the church will not reduce the User’s liability for damages. If facilities are left in an unkempt state, Use agrees to pay a Cleaning Fee of $150.

9. User must remove all of its materials from the church facilities within 2 hours of the event's conclusion, absent any other approved agreement with the Operations Manager. Any item or material left at the church facilities more than ten days after an event is concluded shall be deemed abandoned. It shall become the property of Lebanon Baptist Church to be used or disposed of as the church alone determines.

10. If User reserves and uses the kitchen, all kitchenware, utensils, and silverware must be cleaned, dried, and returned to their place. If the User fails to clean the kitchen properly, User agrees to pay a Cleaning Fee of $150.

11. User must return the reserved space to its pre-use state and exit the building by the agreed-upon time. User agrees to pay a penalty of $100 for overtime usage.

12. For safety and security reasons, the intrusion alarm system in the Family Life Center automatically arms at 11:59 PM each night. User must vacate the premises prior to this time. If User fails to do so, User agrees to pay the above-referenced overtime usage fee. Additionally, User agrees to be held solely responsible for any response fees charged by the alarm company, local law enforcement, or municipal entity.

USER’S RESTRICTIONS

1. Smoking, vaping, and any other use of tobacco products is prohibited on church property.

2. Illegal drugs of any kind are prohibited on church property.

3. Alcoholic beverages are prohibited on church property.

4. The playing of music at any volume that includes explicit language and/or references to sex, violence, or alcohol or drug use is prohibited. Users must select music that is consistent with a family atmosphere and appropriate for a house of worship.

5. User agrees that its use will be orderly and comply with all applicable laws.

6. User agrees and understands that the church reserves the right to control and manage the facility and to enforce all necessary and proper rules for the management and operation of the same. The church, its employees, its members, and its agents shall have free access at all times to all spaces occupied by User.

7. The kitchen will be used only if reserved, and the appropriate fees are paid in advance.

8. If the kitchen is reserved and used, User is not permitted to use any consumable items such as paper or plastic plates, napkins, plastic utensils, etc.

USE OF EQUIPMENT

1. User may use audio-visual equipment in the banquet hall and gym only upon payment of the appropriate fee. Any use of audio-visual equipment in the Sanctuary, Youth Building, or Kids Worship room requires a member of the church’s Production Team. Such audio-visual equipment will only be operated by a production team member (see fee schedule).

2. Users are responsible for providing linens, utensils, glasses, dishes, etc.

3. No furniture (tables, chairs, etc.) or equipment belonging to the church may be loaned or removed from the building.

4. Users may use tables and chairs as their setup requires. However, all tables and chairs must be returned to storage except six (6) round tables with eight (8) folding chairs at each. These shall be left as they were found.

Phone number *

I have read and agree to the above Facility Usage Policies *

Is this event for an individual or group? *

Church Member/Regular Attender

Community Group/Organization

Event Information

What is the name of your event? *

Please Describe Your Event *

How many guests do you expect at the event? *

What date would you like to reserve space for? (First Choice) *

What date would you like to reserve space for? (Second Choice)

What time(s) do you need the space? *

Note: This is NOT the actual time of the event, but the time you would like to reserve the space. This includes all set up, tear down, and clean up time.

Facility Information

What facility(ies) would you like to use? *

Please select all that apply.

Gym

Banquet Hall

Kitchen

Worship Center

Old Sanctuary

Youth Building

Other

Notice

Completion of this form DOES NOT reserve your space. Your request will be reviewed by our team, and you will receive an email from the church office within 24-48 hours from the time you complete this form to confirm or deny your reservation. Upon confirmation, you will receive further instructions on obtaining a key/code for entrance, the timeframe you allowed for reservations, and two other forms that must be signed in order to utilize our facility. We strictly prohibit alcohol, drugs, and explicit/non-family-friendly music. For further questions or comments, please contact Steve Wagner at stevewagner@lbcnow.org.